Workplace Specialist

Office/Workplace management related activities:

• Ensure the smooth operation of the office space, including maintaining cleanliness, organization, and functionality.
• Manage reception area, office supplies and equipment inventory, ensuring the workspace is well stocked and operational, plus relationships with service providers and suppliers.
• Coordinate office moves, seating arrangements, and workspace optimizations to align with organizational needs.
• Assist with raising purchase orders related to the SSC and liaise with the landlord's property manager as needed.
• Implement and maintain facility-related health & safety procedures in collaboration with HR/Compliance (e.g., fire drills, COVID protocols, SGSST).
• Serve as the first point of contact for employee inquiries related to workplace logistics, facilities, and services.
• Assist in onboarding new employees, ensuring they have the necessary resources, equipment, and workspace.
• Support with events, team-building activities, and employee engagement initiatives to foster a positive workplace culture.
• Lead the HSE committee in collaboration with HR.
• Liaise with building management and external vendors to ensure workplace maintenance, repairs, and services are carried out efficiently.
• Monitor and manage workplace safety and compliance, ensuring adherence to health and safety regulations.
• Assist with basic IT support for workplace-related issues such as office equipment setup (printers, projectors, etc.) and managing office bookings.
• Support digital workplace tools, including room booking systems, facility management software, etc.
• Assist in tracking space utilization, managing meeting room bookings, and ensuring space availability is optimized for different team needs.
• Coordinate office schedules, meeting room bookings, and event spaces to optimize productivity.
• Assist in maintaining employee directories, workplace communication, and other administrative duties as required.