Back to search

Office Manager

Kuala Lumpur Temporary MYR8,000 - MYR9,000 per month (MYR96,000 - MYR108,000 per year) View Job Description
The Office Manager provides high‑level administrative, secretarial, and operational support to senior bankers and the wider office. This role acts as a central coordination point for office operations, ensuring efficiency, professionalism, and seamless day‑to‑day functioning.
  • Opportunity to work in a collaborative environment
  • Be part of a dynamic and fast paced organisation

About Our Client

Our client is a global leading provider of independent advisory and investment solutions. With a long-established international presence, it offers services across mergers and acquisitions, strategy and financing advisory, as well as wealth and asset management. Serving institutions, corporations, governments, and private clients, the firm is recognised for its discreet, relationship-driven approach and long-term perspective. Its integrated platform and global network enable tailored financial solutions, supporting clients in navigating complex transactions and managing wealth across international markets.

Job Description



1. Executive & Secretarial Support

  • Provide comprehensive administrative and secretarial support to bankers.
  • Manage complex calendars, acting as a gatekeeper to ensure effective scheduling and prioritisation.
  • Coordinate meetings and events, including logistics, materials, video conferencing, and attendee management.
  • Anticipate scheduling conflicts and resolve issues proactively.
  • Organise client engagements, including business dinners and internal events.
  • Prepare high‑quality documents, presentations, and materials (including printing and binding).
  • Maintain accurate and organised filing systems (electronic and physical).



2. Travel Coordination

  • Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
  • Ensure travel plans align with schedules, time zones, and meeting requirements.
  • Prepare detailed travel itineraries with key contacts, addresses, and supporting documents.



3. Communication & Coordination

  • Handle incoming calls professionally, screen and prioritise communications.
  • Record and relay messages accurately and promptly.
  • Maintain effective communication flow across departments and with external stakeholders.
  • Build strong working relationships with internal teams, clients, and external partners.



4. Office Operations & Administration

  • Oversee office facilities, ensuring a professional and well‑maintained environment.
  • Coordinate with building management on maintenance, repairs, and operational matters.
  • Manage office supplies, vendor relationships, and service contracts.
  • Source and negotiate with vendors to ensure cost efficiency and service quality.
  • Support business continuity matters, including coordination during power or facility disruptions.



5. Cross‑Functional Support

  • Support IT coordination by liaising on equipment, systems issues, and infrastructure matters.
  • Assist Compliance with administrative and company secretarial matters, vendor onboarding, and documentation.
  • Provide support to the COO on financial and administrative matters as required.
  • Assist in preparing documentation for senior management and high‑level meetings.
  • Maintain leave tracking records in coordination with HR.



6. Projects & Continuous Support

  • Manage and support ad‑hoc projects and office initiatives.
  • Ensure high standards of documentation, presentation, and administrative delivery.
  • Provide flexible support across functions in line with business needs.

The Successful Applicant

  • Strong organisational and time management skills, with the ability to multitask and prioritise effectively.
  • Proactive, detail‑oriented, and able to anticipate needs and issues.
  • High level of professionalism, discretion, and confidentiality.
  • Excellent interpersonal and communication skills, with the ability to engage stakeholders at all levels.
  • Ability to work under pressure and meet tight deadlines.
  • Self‑motivated, reliable, and adaptable in a dynamic environment.
  • Fluency in English is essential.
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).



What's on Offer

  • A dynamic and professional working environment within a well‑established organisation.
  • Exposure to senior stakeholders and strategic business operations.
  • Opportunities for career development and progression within administrative and operational functions.
  • A collaborative and supportive team culture that values initiative and owners



Contact
Ariff Kamri
Quote job ref
JN-052026-7016965
Phone number
+6012 375 0286

Job summary

Function
Human Resources
Specialisation
HR Administrator
What is your area of specialisation?
Financial Services
Location
Kuala Lumpur
Contract Type
Temporary
Consultant name
Ariff Kamri
Consultant contact
+6012 375 0286
Job Reference
JN-052026-7016965

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.