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Administrative Specialist I

Kuala Lumpur Temporary MYR3,500 - MYR4,000 per year View Job Description
The Administrative Specialist I is responsible for providing operational and administrative support to the ASPAC & MEKSA Marketing teams, including processing PRs/POs, tracking invoices and payments, managing documentation, preparing reports and dashboards, and coordinating with stakeholders to ensure activities are completed accurately and on time.
  • Join a recognised global brand with a strong reputation in specialised services.
  • Supportive team environment with hands-on learning opportunities.

About Our Client

Our client is a leading global energy company and its operations cover a wide range of areas including finance and business technology, IT services, lubricants production, petrochemicals, and corporate support functions. The company serves both local and regional markets and operates in line with international quality and environmental standards. Committed to sustainability and community impact, the organisation continues to drive initiatives in renewable energy, environmental conservation, and digital transformation as part of its transition toward a more integrated and sustainable energy future.

Job Description

  • Process PRs/POs, product trials, sponsorship requests, loyalty programme activities, invoices, and related documentation in line with agreed procedures.
  • Track marketing payments, invoices, requests, and outstanding items, escalating issues where required.
  • Prepare and update standard marketing reports, dashboards, cost reports, payment summaries, and related trackers.
  • Support Marketing teams with timely and accurate reporting and administrative assistance.
  • Maintain records and documentation in line with agreed processes, compliance, and audit requirements.
  • Support workload balancing across the team and assist other teams when required.
  • Coordinate with internal and external stakeholders to ensure agreed processes are followed and tasks are completed on time.

The Successful Applicant

  • Diploma/Advanced Diploma in Business Studies, Administration, Management, Marketing, Finance, or related discipline.
  • 1-3 years of relevant working experience in business support, administration, operations, marketing support, or a related field.
  • Good verbal and written communication skills in English.
  • Proficient in Microsoft Excel and other Microsoft Office applications.
  • Good interpersonal skills with the ability to work effectively as part of a team.

What's on Offer

  • 12 months contract.
  • Covered medical benefits.
  • Opportunity to work in a well-know organisation within oil and gas industry.
  • Hands-on learning experience within corporate settings.
Contact
Izzati Man
Quote job ref
JN-072026-7060613
Phone number
+603 2302 4059

Job summary

Function
Marketing
Specialisation
Marketing Assistant
What is your area of specialisation?
Energy & Natural Resources
Location
Kuala Lumpur
Contract Type
Temporary
Consultant name
Izzati Man
Consultant contact
+603 2302 4059
Job Reference
JN-072026-7060613

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.