Save Job Back to Search Job Description Summary Similar JobsGreat remuneration and rewards cultureA market leading organizationAbout Our ClientEver wondered how it's like to work directly with one of best leaders in Malaysia's largest manufacturing company? Be sure to seize your chance now as we represent our client with their resilient and diverse team. To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.Job DescriptionReporting to senior management and performing secretarial and administrative duties.Typing, formatting, and editing reports, documents, and presentations.Oversee the Director's calendar with precision, coordinating complex schedules and ensuring all commitments are met, including responding to emails and managing contacts.Safeguard sensitive information with the highest level of confidentiality and integrity.Coordinate and book all travel arrangements, including flights, hotels, and transportation, while optimizing schedules, points, and costs. Ensure and track effective use of travel-related matters.Conduct comprehensive research to identify and recommend venues, papers, services, and resources that align with the Director's needs and preferences.Entering data, maintaining databases, and keeping records.Liaising with internal departments, answering calls, and making travel arrangements.Managing internal and external correspondence on behalf of senior management.Scheduling appointments, maintaining an events calendar, and sending reminders.Copying, scanning, and faxing documents, as well as taking notes.Preparing facilities for scheduled events and arranging refreshments, if required.Ordering office supplies and replacements, as well as managing mail and courier services.Observing best business practices and etiquette.The Successful ApplicantHigh school diploma or Degree.Certification in secretarial work, office administration, or related training.5-8 years of experience as a personal assistant would be advantageous.Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.Advanced typing, note-taking, recordkeeping, and organizational skills.Ability to manage internal and external correspondence.Working knowledge of printers, copiers, scanners, and fax machines.Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.Excellent written and verbal communication skills.Exceptional interpersonal skills.What's on OfferGreat remuneration and rewards cultureAt the industry leading forefrontStrong career succession opportunitiesContactJack ChaQuote job refJN-082024-6500544Phone number+6012 375 1428Job summaryFunctionHuman ResourcesSpecialisationExecutive SearchWhat is your area of specialisation?Industrial / ManufacturingLocationPetaling JayaContract TypePermanentConsultant nameJack ChaConsultant contact+6012 375 1428Job ReferenceJN-082024-6500544
