HR Senior Specialist

Culture and Engagement

• Foster strong internal relationships to cultivate a culture built on trust.
• Work alongside managers and teams to encourage a high-performing and engaged workforce.
• Drive and implement initiatives that promote a positive workplace culture.
• Assist in talent retention efforts and help minimize attrition.
• Analyze employee feedback, survey data, and exit interviews to provide actionable insights.
• Actively support the "Culture Booster" team and initiatives.

Talent Acquisition and Onboarding

• Collaborate with hiring managers, recruiters, and agencies to meet staffing needs efficiently.
• Assist with interview scheduling, offer preparation, and documentation including approvals and visa processes.
• Oversee seamless onboarding and orientation experiences for new employees.

Compliance

• Stay informed on Malaysian labor laws and HR compliance requirements.
• Provide HR-related guidance to both managers and staff.
• Maintain proper documentation, employee files, and HR policies to ensure compliance.
• Coordinate audits and implement improvements to achieve strong audit scores.
• Assist payroll with timely submission of regulatory reports (e.g., WGEA).
• Handle HR input for tenders and external requests.
• Manage approvals for corporate credit card applications.

Talent Management

• Contribute to succession planning and leadership pipeline development.
• Help guide employee growth in alignment with business goals and individual aspirations.
• Promote a leadership culture focused on collaboration, performance, and talent development.
• Identify employee development needs and organize relevant training programs.

Compensation, Benefits & Cost Control

• Support headcount and cost monitoring to maintain budget stability.
• Assist with monthly labor forecasting and annual budgeting.
• Review requests related to promotions, salary revisions, and job changes while offering constructive feedback when needed.
• Administer employee benefit programs for Malaysia.
• Coordinate the merit increase review process.
• Identify cost-saving opportunities that don't compromise performance.
• Help monitor and manage leave balances effectively.

Data Management

• Ensure the accuracy and reliability of HR data systems.
• Respond to data-related requests and analyze workforce statistics as needed.

Performance & Employee Relations

• Support key performance processes such as goal setting and reviews.
• Address employee concerns, conduct investigations, and manage disciplinary issues.
• Lead internal communication efforts such as town halls and staff announcements.
• Help strengthen employer branding and talent retention strategies.
• Prepare regular HR reports and personnel cost analysis.
• Oversee work pass management (e.g., expatriates and professional visit passes).
• Coordinate with recruitment and C&B teams for seamless new hire processes.
• Liaise with payroll vendors to ensure timely and accurate payroll processing.
• Organize training aligned with development plans.
• Administer employee benefits including insurance and leave policies.
• Plan and manage staff well-being and engagement programs.
• Ensure compliance with employment laws, ER/IR policies, and statutory obligations.

Additional Duties

• Assist in annual ISO audit preparation.
• Support annual HR budget planning.
• Participate in cross-functional or regional HR projects.
• Continuously evaluate and streamline HR operations for efficiency and automation.