Assistant Manager, Sales Admin - Property

The Assistant Manager will be reporting to the Head of Sales & Marketing and is responsible to manage the sales projects & processes along while spearheading growth initiatives within the property development. Amongst the many responsibilities some are listed below:

• Assist in coordinating preparation and signing of documentations including liaison with purchasers, solicitors and bankers.
• Assist in reviewing and verifying information in documentations to ensure that information such as details of property and selling price in agreements are accurate for signing.
• Follow-up for timely return of stamped agreements & co-ordinate with sales personnel for dispatch to purchasers.
• Issuance of Letter of Undertaking to financiers & to ensure us in receipt of financiers' undertaking
• Maintain proper filing system for all documentations including agreements and correspondences with purchasers, solicitors and bankers.
• Prepare billings, reminders, receipts and collection of payments.
• Assist in the delivery of vacant possession; preparation of total area and calculation of outgoing charges & coordination with other relevant department.
• Maintain property management system and update all new sales and progress of sales to ensure information in system is always kept up to date and are accurate.
• Preparation for strata title submission (car park allocation listing & total area of units)
• Coordination with surveyor for the strata title submission.
• Preparation for transfer of titles to purchasers upon issuance of individual titles
• Preparation of weekly reports including loan tracking reports.
• Prepare monthly summary on on-line survey or any other forms of survey
• Gather and compile for review by Management purchasers' feedback regarding company's products and services.
• Assist in sales and marketing activities.
• Ensure Agreements are accurate in contents, signed, stamped and ready for release to purchasers within 14 working days
• Ensure all billings are prepared and ready for dispatch within 1 working day of receipt of supporting certificates.
• Ensure compliance of standard operating procedures by sales administration department to ensure consistency with corporate brand and image.