Accounts Payable Analyst

Matching of purchase invoices in Oracle

• Obtain and monitor authorized approval on all purchase invoices in the system
• Matching of all stock and non-stocks purchase invoices from intercompany & vendor purchases
• Verifying and ensure the purchase prices are accurate
• Ensure accuracy between PO and Invoice information
• Key a high volume of invoices timely and accurately
• Perform 3-way matching in system for PO invoice processing
• Reconcile vendor statements

Liaising with external parties-banker on daily remittance matters and auditor on yearly audit & handle any ad hoc tasks as required

• Liaise with banker on all remittance matters
• Assists auditors in their queries on all Accounts Payable balances and obtain confirmations of year-end balances
• Assists with providing data for expenses analysis
• Assists in preparation of SOX documentations
• Assists in ad-hoc assignments which assigned by Accountant or Finance Manager

Managing invoice upload and/or update into customer portal

• Checking daily sales report for invoice extraction and upload/update into customer portal.
• Reconcile daily report to ensure complete upload of invoice into customer portal.
• Coordinate with local customer service team on billing matter.
• Update daily report on invoice upload statistic and status of open ticket

Manage all incoming funds and receipts

• Handles all cheques received and sent to bank
• Monitors collection of import bills, Letter of credits & Telegraphic Transfer.
• Enters all receipts accurately into Oracle systems & update them in cashbook
• Notify customer service & salesperson of incoming funds.

Assists in monthly accounts closing including reconciliation of intra/ Inter-company accounts receivable & preparation of monthly reports

• Reconciliation of Accounts Receivables balances and Inter-company balances; recharge accounts
• Print aging reports for analysis and review outstanding debts.
• Print statement of accounts for customers (send by fax/email/mail).
• Prepares monthly Accounts Receivable and backlog reports
• Assists to key in daily exchange rates into Oracle system (if request).
• Prepares monthly Cashbook Reconciliation for all banks.

Monitoring Customer Master

• Assists customer service to set up new customer records
• Assists finance manager with maintenance of existing customer record